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Penn AI Guidance and Policies
Generative AI raises considerations related to privacy, intellectual property, academic integrity, and accessibility. Continuous improvements to generative AI’s capabilities and changes in the way these tools are regulated will impact these considerations and Penn’s guidelines for tools and appropriate use.
Penn’s Office of Privacy notes that instructors are responsible for protecting students’ privacy when using AI. The guidelines for protecting student privacy are informed by the risk associated with the type of data being shared and the privacy agreements of the tool you are using. To learn more about how data risk is classified at Penn, visit ISC’s page on data risk classification levels.
Penn-licensed AI tools
Penn provides enterprise licenses to two AI tools for all members of the Penn community: Microsoft Copilot Chat and Grammarly Pro. These tools are approved for uses involving low-, moderate-, and most high-risk data, including FERPA-protected educational records and HIPAA-protected personal health information, only when you are logged in securely with your PennKey. Note that the university’s contract with Microsoft prohibits the use of Copilot Chat for grading student work.
Penn also holds an enterprise agreement with ChatGPT-EDU. This tool is available for purchase through school, department, or instructor funding. Faculty and staff who are interested in purchasing ChatGPT-EDU user licenses for themselves or on behalf of their students should contact their local IT support provider. ChatGPT-EDU is only approved for uses involving low- and moderate-risk data when you are logged in to Penn’s enterprise account. These protections do not apply to individual or team accounts created using a Penn email address.
If you wish to require your students use AI in their work, using one of the Penn-licensed tools is necessary to protect student privacy. For detailed information on all Penn-licensed AI tools, visit ISC’s page on Generative AI Tools & Resources.
Publicly available AI tools
While additional tools are publicly available, they do not ensure the same privacy protections as Penn-licensed tools. Penn’s Office of Privacy mandates the following restrictions for the protection of student data while using an unlicensed tool:
- Do not enter any information that could identify a student. This includes names, ID numbers, or email addresses, as well as detailed descriptions of student work or engagement in class that could be identifiable to others.
- Do not enter student work (e.g., papers, projects) without the student’s permission, even if it is anonymized. This work is part of the student’s confidential academic record.
- Do not require students to enter their own work into an unlicensed AI tool or use it in assignments. Unlicensed tools may be optionally used by students at the instructor’s discretion, but consider using a Penn-licensed tool for mandatory components of coursework.
Additional Guidance on AI Use
Individual instructors determine their own policies related to generative AI use in your courses. If you plan to use a Penn-licensed AI tool to interact with student work, consider being transparent with students about how and why their work will be shared and protected. For more information about setting expectations for student AI use, visit the Course Policies & Communication page.
The Undergraduate Deans have also developed the Core Principles for Undergraduate Teaching and Learning to help you consider how your AI policies and practices might reflect the University Values of discovery and opportunity.
Information Systems and Computing (ISC) has additional guidance on AI use for members of the Penn community:
The Penn Libraries have collected resources on Copyright and Artificial Intelligence to inform your decision-making around the use of AI with copyrighted materials and the citation of AI-generated content.