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Pivoting to Virtual Instruction When Campus is Closed

When weather or other temporary emergency leads the university to replace on-campus classes with virtual teaching, instructors will need to adjust. This page includes information to help support this temporary transition, including:  

Get Access to Zoom

Teaching class on Zoom will be a good choice for many instructors in such a temporary situation.  If you don’t already have a Zoom account through Penn, you can set up one with your PennKey, and access additional features and tools that are not available in free accounts. Visit the Getting Started page for Zoom through ISC to learn more.  

The following Zoom features can be helpful for teaching purposes: 

  • Screen sharing to display slides and other teaching materials for the class. 
  • Chat tools for students to post questions and comments. 
  • Recording sessions so that students who must miss class can access the material. Note: The Zoom recordings saved to the cloud will only be stored for 120 days, after which they will be deleted. You can download videos from Zoom and upload them to Panopto/Class Recordings in Canvas for long-term storage. 

If you have a Canvas site, it is also possible to enable Zoom access through Canvas which can make it easier for students to access your Zoom sessions and recordings. 

If Zoom should be unavailable, Microsoft Teams can be used as an alternative option. 

Communicate Clearly

The most important aspect of any change to your teaching plan is to communicate with students so they know what is expected, and how to access any Zoom meeting. 

If you have a Canvas site, Canvas Announcements can be a useful way to reach students. Alternatively, class email list servs are available to email all students enrolled in your class and you can access class email lists from Courses@Penn.  

Some items to include in your communication are: 

  • Clear directions for how class will be conducted in place of in-person instruction 
  • Links to Zoom meetings or any asynchronous assignment information, and whether sessions will be recorded 
  • Clarity about how attendance or participation will be considered, especially for students who may have difficulty connecting 
  • Who students should contact with questions and the best contact method; consider whether additional virtual office hours to address questions about assignments or expectations will be helpful 

Make a Plan for Virtual Instruction

When rapidly switching instructional modalities, it can be helpful to prioritize the most important learning goal(s) for that session and then consider what teaching methods will best achieve those goals in a virtual format.  

Lectures and seminar discussions can be transitioned to Zoom.  

 Zoom breakout rooms can be used to facilitate small group discussions and group work activities. For breakouts, consider giving students an agenda in writing so they are clear on their tasks while in the rooms, and circulating through the rooms (or asking TAs to) to help answer questions and ensure students are on task.  

 Keep in mind that very long Zoom sessions can be more fatiguing than in-person meetings. It is best to add variety to the format between lecture, discussion, and breakouts if possible, and consider an abbreviated session with supplemental offline work when appropriate. Additional strategies for running successful virtual sessions can be found on CETLI’s resources for meeting synchronously in online classes. 

Exams, quizzes, and other in-class assessments can be difficult to proctor securely over Zoom, and so in-class assessments should ideally be postponed. Students may also benefit from extensions for projects and papers if their internet or power access may have been interrupted.  

You may also want to consider asynchronous teaching activities, such as recorded lectures or low-stakes student reflections on course materials, to replace or supplement live sessions. This may be particularly relevant if internet connectivity or access to reliable power is an issue for you or a significant number of students. 

If you already have a Canvas site for your class, students can submit work via Canvas Assignments or, if you want students to benefit from seeing each other’s ideas, have them post to Canvas Discussions. If you do not have access to Canvas, students can email their work or bring their work to the next class session for discussion. 

Technical Support

If you experience any technical difficulties, contact the Instructional Technology Support for your school 

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